The scheme will also require businesses to provide records of sales to assist the Police and persons appointed by the Local Authority in the detection of crime.

Vehicle registration mark of plate to be sold
 

• Customer name
   
• Customer address
   
• Method of purchase (in person, telephone, Internet, mail)
   
• Method of payment and payment details (credit/debit card number or cheque number if appropriate); NB this information will need to be held in a secure and discrete environment.
   
• A traceable number taken from original documents, not copies, presented to the supplier. These would be;
   
  • A driver number
     
  • A document reference number taken from section D of the Vehicle Registration Document [V5].
     
  • In the case of plates fitted to a vehicle referred to a body repairer by an insurer, it is only necessary to record the insurer's reference and policy number.
• The acceptable documents for verification of personal details should be:
  
   
  1. A current photocard driving licence (preferred); or
  2. Bank/Building Society statement or a recent utility bill with one of the following:-
     • Current paper driving licence
        
     • Passport
        
     • Credit/debit card with photograph
        
     • Travel pass card with photograph
        
     • Foreign national identity card

The acceptable proof of entitlement should be;

• Registration Document [V5] preferred. The 11 digit 'document reference number' in Section D should be recorded, or
   
• Certificate of entitlement to a mark [V750], or
   
• Cherished transfer retention document [V778], or
   
• Vehicle Licence Renewal [V11], or
   
• Authorisation slip [V948] from DVLA local office with official DVLA stamp. This will apply when DVLA authorises a customer to buy plates bearing a particular registration mark, e.g. in the case of a cherished transfer, or
   
• A letter of authority from Fleet Operators on company headed note paper with contact details stating that the company holds the Registration Document [V5] and quoting either the document reference number or the vehicle identification number, or
   
• Certificate of Vehicle Registration / temporary export certificate [V379].